Privacy Policy

2. Categories of processed data

• identification and contact details relating to our contractual partners:

1. title, name, surname;
2. job position at the contractual partner;
3. business name;
4. headquarters or permanent or other residence, delivery address;
5. identification data;
6. telephone number, e-mail address;
7. data resulting from the participation contract.

3. Legal basis of processing and purposes of processing

· conclusion and performance of a contract to which we are a contracting party, or for the purpose of taking measures at the request of a contractual partner before concluding a contract;

• fulfillment of the legal obligation that applies to us, in particular:

i. tax registration and control

ii. financial accounting management;

iii. calculation and payment of monthly tax advances;

iv. reporting to the relevant authorities;

v. processing tax claims;

vi. proof of fulfillment and control of the fulfillment of obligations imposed by legal regulations;

· our predominantly legitimate interests, where these are primarily justified by::

i. interest in establishing contractual cooperation;

ii. pre-contractual communication and possibly claims arising from pre-contractual liability;

iii. interest in the future renewal of negotiations on the establishment of contractual cooperation;

iv. measures for further development of services;

v. optimizing procedures for needs analysis;

vi. exercising legal claims and defending in the event of legal disputes;

vii. by security verification;

viii.communication between the participants of the contractual relationship;

· if the law requires the contractual partner’s consent to the processing, we will always ask for this in advance.

4. To whom the data may be provided

• legal service providers;
• providers of IT services and/or electronic or information systems;
• providers of external accounting services;
• to persons who, on the basis of authorization, ensure the fulfillment of our contractual or legal obligations and the exercise of rights established by contract or law, or with whom we otherwise cooperate in the fulfillment of the subject of the contract or in the implementation of the subject of our business (i.e. tax advisors, executors, auditors, etc.) ;
• to public authorities, courts or law enforcement authorities (if this obligation results from the relevant legal regulations).

We do not transfer personal data to third countries or international organizations.

We process personal data for the time necessary to fulfill the purpose for which the personal data were collected.

6. The source from which the personal data originates

Personal data can come directly from contractual partners, as well as from public registers and/or from other sources (e.g. from websites).

7. Method of personal data processing

Personal data is processed in electronic form in an automated manner or in printed form in a non-automated manner. We do not carry out systematic and/or extensive processing of personal data. We also do not make automated individual decisions with legal or similar effects, incl. profiling, in the sense of Article 22 GDPR.

8. Rights of the data subject to the protection of personal data

• the right to information and access to personal data (Article 15 GDPR);
• the right to repair, or completion of personal data (Article 16 GDPR);
• the right to erasure of personal data (Article 17 GDPR);
• the right to portability of personal data to another data controller (Article 20 GDPR);
• the right to limit the processing of personal data (Article 18 GDPR);
• the right to object to processing (Art. 21 GDPR);
• the right not to be the subject of automated individual decision-making with legal or similar effects, incl. profiling (Art. 22 GDPR);
• the right to file a complaint with the Office for the Protection of Personal Data (https://www.uoou.cz/) – applies to the Czech Republic;
• if the contractual partner has given us his consent, he can revoke it at any time in writing at our address and/or by e-mail to info@virtusfera.cz (in whole or in part) – this does not affect the legality of the processing based on the consent granted before its revocation.

9. Voluntary provision of personal data

If the processing of personal data is based on the consent of the contractual partner, their provision is completely voluntary; therefore, if the contractual partner does not provide us with his personal data, he will not suffer any legal damage, but he will not be able to use our services. Otherwise, the processing of personal data is only possible on the basis of a legal and/or contractual requirement (e.g. if personal data must be included in the contract). If the contractual partner has any questions related to the processing of personal data or the investigated security incident, he can contact us by phone and/or e-mail (see contact details in point 1. above).

In Prague on 1.1.2024

idealvision s.r.o., ID number: 038 20 891

Radek Forman, DiS., executive manager